DCKC Agenda: – Annual General Meetings 22 October 2012

DCKC Agenda: – Annual General Meetings 22 October 2012

Approve the minutes of the previous year’s AGM. All maters arising were addressed throughout the year.

Reports: Chairperson
Secretary
Treasurer and approve Audited accounts.
Elect: – Executive Committee:
Chairperson
Vice-Chairperson
Treasurer
Secretary
Equipment Officer

Elect: – Non-Executive Committee:-
Coaching co-ordinator
Sea Coach
River Coach
Web Site Manager
Child Protection Officer
Junior Member Representative
Social Secretary
General Members
 Membership fees shall be agreed at each Annual General Meeting (AGM
 Consider any changes to the Constitution.
 Appoint an independent Auditor for the Club accounts.
 Deal with other relevant business.
 Date and venue next Committee Meeting:-

Constitution reminder

4.2. Membership fees shall be agreed at each Annual General Meeting (AGM).

5. Management

5.1. The affairs of the Club shall be conducted by an Executive Committee, which shall consist of the Officers of the Club and up to 4 other members.

5.2. The Officers of the Club who shall be honorary shall consist of a Chairperson, Vice-Chairperson, Treasurer, Secretary and Equipment Officer, all of whom shall be elected annually at the AGM

5.3. All Executive Committee members shall be Paid-up members of the Club.

6. General Meetings

6.1. The Club will hold an AGM during October to:

6.1.1. Approve the minutes of the previous year’s AGM.

6.1.2. Receive reports from Chairperson and Secretary.

6.1.3. Receive a report from Treasurer and approve accounts.

6.1.4. Receive a report from an independent Auditor.

6.1.5. Elect the Executive Committee.

6.1.6. Consider any changes to the Constitution.

6.1.7. Appoint an independent Auditor for the Club accounts.

6.1.8. Deal with other relevant business.

6.4.1. With the exception of changes to the Constitution, simple majority at General meetings shall solve decisions put to a vote.

6.4.2. The Chairperson of the Club shall hold a deliberative vote as well as a casting vote.

6.5. Quorate The quorum at the General meeting shall be one third of the membership or ten members, whichever is the lesser..

7. Finance and Accounts

7.1. The financial year shall start from the 1st October each year.

7.2. The Treasurer shall be responsible for the preparation of the annual accounts of the Club.

7.3. An independent Auditor elected annually at the AGM shall audit the accounts.

7.4. The Treasurer and one other member of the Executive Committee shall sign all cheques drawn against the Club funds.

7.5. Pool fees may be changed without notice by a simple majority vote of the Executive committee.

7.6. All members of the Club shall be considered to be jointly responsible for the financial liabilities of the Club.

7.7. Fees shall be due by end of September. New members joining later in the year receive a discount of one twelfth for each month short of the year